The 7 best equipment checkout software tools for schools, councils and companies
A school, council or technical department lends projectors, laptops or tools and needs to know who has them and when they come back. We compared checkout software on public facts.
The ranking
Open a profile to see each verified fact and its source.
Rank 1: Inventaris
Our view: Swiss schools, municipalities, associations and companies that lend equipment to their people.CHF 49/month excl. VAT (yearly)Inventaris, by Swyron GmbH, manages inventory, loans, reservations and school libraries; developed and run in Switzerland.
Verified facts
Public priceYes
Starter CHF 49 (10 users), Pro CHF 129 (50), Enterprise from CHF 249 per month, billed once a year, excluding VAT.
Source: inventaris.ch (new tab)Free trialYes
Free 30-day trial, no card; the organisation is set up on request by the vendor.
Source: inventaris.ch (new tab)Scanning includedYes
QR labels and phone scanning in every subscription, at no extra cost.
Source: inventaris.ch (new tab)Data in Switzerland or EUYes
Servers in an ISO 27001-certified Swiss data centre, backed up every night.
Source: inventaris.ch (new tab)Site in French and GermanYes
Site in German, French, English and Italian.
Source: inventaris.ch (new tab)
Rank 1: Timly
Our view: Trades, service companies, public administrations and schools that track tools and equipment.CHF 195/monthTimly manages inventory, IT assets, tools and maintenance, on mobile and desktop.
Verified facts
Public priceYes
Essential+ from CHF 195, Professional from CHF 495 per month, unlimited users; prices also in EUR, GBP and USD.
Source: timly.com (new tab)Lending or rentalYes
Assignment, return and transfer of equipment in every plan.
Source: timly.com (new tab)Data in Switzerland or EUYes
Hosting in Germany, ISO 27001-certified data centres.
Source: timly.com (new tab)Site in French and GermanYes
Site in French and German (also English and Spanish).
Source: timly.com (new tab)
Rank 1: ark.stock
Our productOur view: Swiss teams that lend or rent out equipment and want a fixed price in CHF with unlimited users.CHF 69/month excl. taxark.stock, our software, manages inventory, loans, rentals and equipment condition, with smartphone scanning.
Verified facts
Public priceYes
Starter CHF 69 per month, Enterprise CHF 149 per month, excluding tax, unlimited users, monthly or yearly.
Source: arkstock.ch (new tab)Free trialYes
Starter can be tried free for 7 days, without a credit card.
Source: arkstock.ch (new tab)Scanning includedYes
QR codes and barcodes read with the smartphone camera, included in Starter.
Source: arkstock.ch (new tab)Lending or rentalYes
Loans and returns, rental projects with availability and daily, weekly or monthly rates, from Starter.
Source: arkstock.ch (new tab)Data in Switzerland or EUYes
Production in the European Union, standby and backups in Switzerland; a separate database per customer, dedicated instance on Enterprise.
Source: arkstock.ch (new tab)Site in French and GermanYes
Site and app in French, English and German.
Source: arkstock.ch (new tab)
Rank 4: EZOfficeInventory
Our view: Organisations with a large equipment fleet and several teams, fine with pricing in USD.$81.41/month (yearly, 500 items)EZOfficeInventory (EZO EAM) tracks equipment, check-outs, reservations and maintenance.
Verified facts
Public priceYes
Essential $81.41, Advanced $117.11, Premium $142.10 per month for 500 items, billed yearly; unlimited users.
Source: ezo.io (new tab)Scanning includedYes
Barcode and QR labels and mobile app from Essential; scanners and RFID from Advanced.
Source: ezo.io (new tab)Data in Switzerland or EUNo
EZOfficeInventory is hosted on Amazon Web Services; the region is not stated.
Source: ezo.io (new tab)
Rank 4: Loxya
Our view: French-speaking organisations (associations, venues, rental firms) that want a low price and data in France.€16/month excl. taxLoxya, developed in France, manages equipment to rent or lend, crew scheduling and invoicing.
Verified facts
Public priceYes
Basique €16, Pro €29, Pro Premium €59 per month excluding tax, unlimited users.
Source: robertmanager.org (new tab)Scanning includedNo
Barcode scanner included only from Pro Premium (€59 per month excl. tax).
Source: robertmanager.org (new tab)Lending or rentalYes
Equipment to rent or lend, handouts and returns.
Source: robertmanager.org (new tab)Site in French and GermanNo
Site in French; no German version found.
Source: robertmanager.org (new tab)
Official site: loxya.com (new tab)Detailed comparison: ark.stock vs Loxya
Rank 4: Sortly
Our view: Small English-speaking teams that want a quick start, with a free plan limited to 100 items.Free (100 items), then $49/monthSortly is an inventory app with photos, folders, low-stock alerts and smartphone scanning.
Verified facts
Public priceYes
Free: 100 items, 1 user. Advanced $49, Ultra $149, Premium $299 per month billed monthly; 50% off the first year on yearly plans, then 20%.
Source: sortly.com (new tab)Data in Switzerland or EUNo
Data may be stored in the United States or Canada, according to the privacy policy.
Source: sortly.com (new tab)
Rank 7: Cheqroom
Our view: Universities and companies that lend a lot of equipment and pay per admin.184 per admin/month (min. 3, yearly)Cheqroom manages equipment reservations, check-outs and long-term loans, for businesses and universities.
Verified facts
Public priceYes
Core 184, Business 275, Enterprise 367 per admin per month, billed yearly, 3 admins minimum; currency not stated.
Source: cheqroom.com (new tab)Scanning includedYes
Mobile app in every plan; RFID as an add-on, included in Enterprise.
Source: cheqroom.com (new tab)Data in Switzerland or EUNo
Hosted at AWS in the US, with a dedicated database per customer.
Source: cheqroom.com (new tab)
Official site: cheqroom.com (new tab)Detailed comparison: ark.stock vs Cheqroom
Comparison table
| Software | Score | Public price | Free trial | Scanning included | Lending or rental | Data in Switzerland or EU | Site in French and German | Entry price |
|---|---|---|---|---|---|---|---|---|
| Rank 1: Inventaris | 6/6 | Yes | Yes | Yes | Yes | Yes | Yes | CHF 49/month excl. VAT (yearly) |
| Rank 1: Timly | 6/6 | Yes | Yes | Yes | Yes | Yes | Yes | CHF 195/month |
| Rank 1: ark.stock | 6/6 | Yes | Yes | Yes | Yes | Yes | Yes | CHF 69/month excl. tax |
| Rank 4: EZOfficeInventory | 4/6 | Yes | Yes | Yes | Yes | No | No | $81.41/month (yearly, 500 items) |
| Rank 4: Loxya | 4/6 | Yes | Yes | No | Yes | Yes | No | €16/month excl. tax |
| Rank 4: Sortly | 4/6 | Yes | Yes | Yes | Yes | No | No | Free (100 items), then $49/month |
| Rank 7: Cheqroom | 3/6 | Yes | Not verified | Yes | Yes | No | No | 184 per admin/month (min. 3, yearly) |
Method
Each tool gets 1 point per criterion verified on its official pages, 6 points at most. “Not verified” counts as 0: we guess nothing. The score compares public facts, not quality or ease of use. Ties share a rank, in alphabetical order.
- Public price
- A figure is published on the vendor’s site, without asking for a quote.
- Free trial
- A free trial or a free plan is advertised on the official site.
- Scanning included
- QR or barcode scanning is part of the cheapest paid plan, with no extra add-on.
- Lending or rental
- Equipment check-outs, returns or rentals are handled in the cheapest paid plan.
- Data in Switzerland or EU
- The vendor states hosting in Switzerland or the European Union, or lets you choose it.
- Site in French and German
- The official site exists in French and German, the languages of French- and German-speaking Switzerland.
Our reading
Inventaris, Timly and ark.stock meet all six criteria. Inventaris is built for Swiss schools and councils, with data in Switzerland and yearly billing; Timly targets large fleets, from CHF 195; ark.stock adds rental and can be paid monthly. Cheqroom also targets universities, with per-admin pricing and data in the US.
Frequently asked questions
Which is the best software on this list?
On our 6 criteria checked on 26 October 2026, Inventaris, Timly and ark.stock get the best score (6/6) among 7 tools compared. Inventaris, Timly and ark.stock meet all six criteria. Inventaris is built for Swiss schools and councils, with data in Switzerland and yearly billing; Timly targets large fleets, from CHF 195; ark.stock adds rental and can be paid monthly. Cheqroom also targets universities, with per-admin pricing and data in the US.
How much does equipment checkout software cost?
Published entry prices range from €16 per month at Loxya to CHF 195 at Timly. Inventaris starts at CHF 49, billed yearly; ark.stock at CHF 69, monthly or yearly. Cheqroom starts at 184 per admin per month, with 3 admins minimum.
Which checkout software hosts data in Switzerland?
Inventaris states servers in Switzerland. ark.stock runs production in the EU, with standby and backups in Switzerland; an Enterprise instance can be hosted in Switzerland on request. Timly hosts in Germany and Loxya in France; Cheqroom in the US.
Is this ranking based on G2 or Capterra ratings?
No. We do not reuse any review rating. The score counts six criteria that can be checked on the vendors’ official pages, on the date shown. G2 or Capterra reviews remain useful to judge day-to-day use.
Go further
Other rankings
By industry
Sources
Official pages consulted on 26 October 2026. Prices may have changed since.
Inventaris
ark.stock
Get a proposal for your equipment.
Describe your equipment and how you work. We reply with a priced proposal.
Request a quote