The 8 best event and equipment rental software tools in 2026
An equipment rental or event company must avoid double bookings, prepare dispatches and invoice. We compared the most cited rental tools on public facts.
The ranking
Open a profile to see each verified fact and its source.
Rank 1: Odoo
Our view: Companies that want a full ERP and are ready to configure it.Free (1 app), then €24.90/user/monthOdoo is an open-source suite of apps: sales, purchasing, inventory, rental, accounting and more.
Verified facts
Public priceYes
One free app, unlimited users; Standard €24.90 per user per month for all apps, €19.90 for the first 12 months.
Source: odoo.com (new tab)Free trialYes
Free trial of paid plans; the Rental app alone is free, no credit card.
Source: odoo.com (new tab)Source: odoo.com (new tab)Scanning includedYes
Barcodes, QR codes and GS1 in the Inventory app, included in Standard.
Source: odoo.com (new tab)Source: odoo.com (new tab)Data in Switzerland or EUYes
Hosting region of your choice, including Europe; backups in Europe and Canada.
Source: odoo.com (new tab)Site in French and GermanYes
Site in French and German, among many languages.
Source: odoo.com (new tab)
Rank 2: ark.stock
Our productOur view: Swiss teams that lend or rent out equipment and want a fixed price in CHF with unlimited users.CHF 69/month excl. taxark.stock, our software, manages inventory, loans, rentals and equipment condition, with smartphone scanning.
Verified facts
Public priceYes
Starter CHF 69 per month, Enterprise CHF 149 per month, excluding tax, unlimited users, monthly or yearly.
Source: arkstock.ch (new tab)Free trialYes
Starter can be tried free for 7 days, without a credit card.
Source: arkstock.ch (new tab)Scanning includedYes
QR codes and barcodes read with the smartphone camera, included in Starter.
Source: arkstock.ch (new tab)Quotes and invoicesNo
Not in ark.stock: quotes and invoices are made in ark.plan, a separate product of the same suite.
Source: arkstock.ch (new tab)Data in Switzerland or EUYes
Production in the European Union, standby and backups in Switzerland; a separate database per customer, dedicated instance on Enterprise.
Source: arkstock.ch (new tab)Site in French and GermanYes
Site and app in French, English and German.
Source: arkstock.ch (new tab)
Rank 3: Booqable
Our view: Rental businesses that want to sell rentals online, with payment at booking.$29/month (yearly)Booqable manages rentals and offers an online booking page for customers.
Verified facts
Public priceYes
Start $29, Grow $69, Scale $149 per month billed yearly ($35, $87, $187 monthly), in USD for a visitor in Switzerland.
Source: booqable.com (new tab)Scanning includedNo
Barcode and QR scanning as an add-on, at $9 per user per month.
Source: booqable.com (new tab)Data in Switzerland or EUNo
Booqable is hosted on Amazon Web Services; the region is not stated.
Source: booqable.com (new tab)Site in French and GermanYes
Site in French and German, among six languages.
Source: booqable.com (new tab)
Official site: booqable.com (new tab)Detailed comparison: ark.stock vs Booqable
Rank 3: EZRentOut
Our view: Established rental businesses ready to pay yearly in USD for a built-in rental store.$399/month (yearly)EZRentOut is rental software with a booking calendar, online store and service workshop.
Verified facts
Public priceYes
Growth $399 and Premium $499 per month, billed yearly; $20 per additional user.
Source: ezo.io (new tab)Data in Switzerland or EUNo
EZRentOut is hosted on Amazon Web Services; the region is not stated.
Source: ezo.io (new tab)
Official site: ezo.io (new tab)Detailed comparison: ark.stock vs EZRentOut
Rank 3: Loxya
Our view: French-speaking organisations (associations, venues, rental firms) that want a low price and data in France.€16/month excl. taxLoxya, developed in France, manages equipment to rent or lend, crew scheduling and invoicing.
Verified facts
Public priceYes
Basique €16, Pro €29, Pro Premium €59 per month excluding tax, unlimited users.
Source: robertmanager.org (new tab)Scanning includedNo
Barcode scanner included only from Pro Premium (€59 per month excl. tax).
Source: robertmanager.org (new tab)Quotes and invoicesYes
Quotes, invoices and delivery notes.
Source: robertmanager.org (new tab)Source: robertmanager.org (new tab)Site in French and GermanNo
Site in French; no German version found.
Source: robertmanager.org (new tab)
Official site: loxya.com (new tab)Detailed comparison: ark.stock vs Loxya
Rank 3: Rentman
Our view: Production and event rental companies that also schedule their crews.€39/month + €14 per Power UserRentman plans productions, tracks equipment and coordinates technical crews.
Verified facts
Public priceYes
Platform €39 per month, plus the Inventory module at €14 (Standard) or €19 (Pro) per Power User per month; basic users free.
Source: rentman.io (new tab)Scanning includedNo
QR and barcode scanning in the Equipment Tracking add-on, at €9 per Power User per month.
Source: rentman.io (new tab)Quotes and invoicesNo
Quoting & Invoicing add-on at €9 per Power User per month.
Source: rentman.io (new tab)Data in Switzerland or EUYes
Servers in major European data centres, on AWS; data stored in two data centres.
Source: rentman.io (new tab)Site in French and GermanYes
Site in French and German, among six languages.
Source: rentman.io (new tab)
Official site: rentman.io (new tab)Detailed comparison: ark.stock vs Rentman
Rank 7: Current RMS
Our view: English-speaking event equipment rental companies that want stock, scheduling and proposals in one tool.€73/month (first user)Current RMS manages rental inventory, labour scheduling and online proposals.
Verified facts
Public priceYes
€73 per month for the first user, then €52 per additional user.
Source: current-rms.com (new tab)Scanning includedYes
Barcodes to print and stick on items to book them out and check them in.
Source: current-rms.com (new tab)Quotes and invoicesNot verified
Proposals sent online from the CRM; invoicing is not presented on the pages consulted.
Source: current-rms.com (new tab)Data in Switzerland or EUNo
Current RMS is hosted on Amazon Web Services; the region is not stated.
Source: current-rms.com (new tab)
Official site: current-rms.com (new tab)Detailed comparison: ark.stock vs Current RMS
Rank 8: HireHop
Our view: British and English-speaking hire companies, from one-person firms to multi-depot operations.Free (1 user), then £46/monthHireHop is cloud rental software: quotes, bookings, stock and depots.
Verified facts
Public priceYes
Free Starter for one user, limited features; Professional £46 per month for the first user and £23 per additional user, plus VAT.
Source: hirehop.com (new tab)Scanning includedNot verified
Barcode, QR, NFC and RFID scanning shown on the home page; the plan that includes it is not stated.
Source: hirehop.com (new tab)Quotes and invoicesNot verified
Quotes and bookings from the free plan; invoicing is not detailed on the pricing page.
Source: hirehop.com (new tab)Data in Switzerland or EUNo
AWS, primary data centres in the US and the EU; choosing the region is not mentioned.
Source: hirehop.com (new tab)Site in French and GermanNot verified
Not verified: the local versions of the site could not be opened.
Source: hirehop.com (new tab)
Comparison table
| Software | Score | Public price | Free trial | Scanning included | Quotes and invoices | Data in Switzerland or EU | Site in French and German | Entry price |
|---|---|---|---|---|---|---|---|---|
| Rank 1: Odoo | 6/6 | Yes | Yes | Yes | Yes | Yes | Yes | Free (1 app), then €24.90/user/month |
| Rank 2: ark.stock | 5/6 | Yes | Yes | Yes | No | Yes | Yes | CHF 69/month excl. tax |
| Rank 3: Booqable | 4/6 | Yes | Yes | No | Yes | No | Yes | $29/month (yearly) |
| Rank 3: EZRentOut | 4/6 | Yes | Yes | Yes | Yes | No | No | $399/month (yearly) |
| Rank 3: Loxya | 4/6 | Yes | Yes | No | Yes | Yes | No | €16/month excl. tax |
| Rank 3: Rentman | 4/6 | Yes | Yes | No | No | Yes | Yes | €39/month + €14 per Power User |
| Rank 7: Current RMS | 3/6 | Yes | Yes | Yes | Not verified | No | No | €73/month (first user) |
| Rank 8: HireHop | 2/6 | Yes | Yes | Not verified | Not verified | No | Not verified | Free (1 user), then £46/month |
Method
Each tool gets 1 point per criterion verified on its official pages, 6 points at most. “Not verified” counts as 0: we guess nothing. The score compares public facts, not quality or ease of use. Ties share a rank, in alphabetical order.
- Public price
- A figure is published on the vendor’s site, without asking for a quote.
- Free trial
- A free trial or a free plan is advertised on the official site.
- Scanning included
- QR or barcode scanning is part of the cheapest paid plan, with no extra add-on.
- Quotes and invoices
- Quotes and invoices are made in the software, in the cheapest paid plan.
- Data in Switzerland or EU
- The vendor states hosting in Switzerland or the European Union, or lets you choose it.
- Site in French and German
- The official site exists in French and German, the languages of French- and German-speaking Switzerland.
Our reading
Odoo meets all six criteria with its Rental app, at the cost of an ERP to configure. ark.stock comes next: scanning and rental projects from CHF 69, but quotes and invoices go through ark.plan. Rentman, Booqable, Loxya and EZRentOut tie on four criteria, with different strengths; Current RMS meets three.
Frequently asked questions
Which is the best software on this list?
On our 6 criteria checked on 26 October 2026, Odoo gets the best score (6/6) among 8 tools compared. Odoo meets all six criteria with its Rental app, at the cost of an ERP to configure. ark.stock comes next: scanning and rental projects from CHF 69, but quotes and invoices go through ark.plan. Rentman, Booqable, Loxya and EZRentOut tie on four criteria, with different strengths; Current RMS meets three.
Which rental software publishes prices in CHF?
Among the tools compared, only ark.stock publishes prices in CHF. The others show prices in EUR, USD or GBP on the pages consulted from Switzerland.
Is there free rental software?
HireHop offers a free Starter plan for one user with limited features, and Odoo’s Rental app is free on its own. The other tools compared are paid after the trial.
Is this ranking based on G2 or Capterra ratings?
No. We do not reuse any review rating. The score counts six criteria that can be checked on the vendors’ official pages, on the date shown. G2 or Capterra reviews remain useful to judge day-to-day use.
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By industry
Sources
Official pages consulted on 26 October 2026. Prices may have changed since.
Odoo
ark.stock
Current RMS
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